WorldDanceNews.com
Last Updated: 08.01.2025
Welcome and thank you for your interest in WorldDanceNews.com, the web-based service that allows users to register for dance events, complete payments, and interact with one another!
Here you can find our Privacy Policy ("Policy").
The Policy represents our commitment to help you understand our privacy practices and make informed decisions when using the WorldDanceNews.com website (the “Site”). The Policy governs your use of the Site and of the services provided through the Site by Viventis Events OÜ ("we," "our," "us") in relation to privacy-related aspects, and applies to any users and visitors to the Site, who are referred to herein as “You”, “Your” or “User”. Please note that, depending on your location, you may have specific rights under laws such as the General Data Protection Regulation (GDPR) or the California Consumer Privacy Act (CCPA).
Please review the Policy carefully: the Policy constitutes a legally binding contract between You and Viventis Events OÜ, effective as of your date of first access or use (as defined herein). This Policy is incorporated by reference into the “Terms of Service” (“Agreement” or “Terms”) which is binding on all Services users and Site visitors, and which governs your use of the Services and Site. The Terms can be found at: https://www.worlddancenews.com/terms-and-conditions/.
By registering for, accessing, or using the Site, including by downloading or uploading resources or documents from and on the website, you acknowledge that you have read, understood, and agreed to be bound by this Policy.
In the event that, for any reason, you do not agree with the terms of the Policy or otherwise do not intend to be bound by them, please do not use or access WorldDanceNews.com and/or its services.
You acknowledge that, regardless of your location, language, nationality, and affiliation, you understand and agree to this Policy in the language in which it is written. By accessing or using the Site or the services on behalf of another individual, entity, organization, or other party (the "Represented Party"), you represent and warrant that you have the necessary authority to act on their behalf and to bind them to the terms of this Policy. By agreeing to this Privacy Policy, you confirm that you accept responsibility for ensuring that the Represented Party is made aware of and complies with the obligations set forth herein. If you lack such authority, you acknowledge that you are personally responsible for any obligations arising under this Policy.
Information We Collect
“Personal Information” as used in this Policy means any information that can be reasonably linked to an identifiable individual, such as name, postal address, telephone number, email address, credit and/or debit card number, and purchase information (“Personal Information”). We collect information, including personal information, that is voluntarily supplied by You when you use our services and/or Site, as follows:
Personal Data: When you register for events, we collect personal information such as your name, email address, contact information, and event preferences. This data is required to process your registration and communicate event-related information;
Payment Information: We collect billing details for event payments, which are processed and stored by third-party payment processors, such as Stripe, under their own terms and policies, and for which processing and storing by third parties Viventis Events OÜ is not responsible under this Policy; and
CRM Data: We store customer contact information in our CRM system, Bigin, to manage customer relationships and communications effectively.
We also collect information that is automatically collected based on Your use the Site and services, as follows:
Analytics and Cookies: We use tools like Google Analytics and Facebook Pixel to analyze site traffic and improve the quality of our services in multiple ways. Analytics data that we collect hereunder is anonymized and aggregated. For our Site users, we may send a cookie to your computer. For your information, cookies are text files stored on the browser of your computer. Cookies are used to make your experience on our website more personal and easier to use. You may choose to decline cookies other than strictly necessary ones, but doing so may affect your experience on the Site. We use our own cookies and/or third-party cookies to understand (a) how visitors use our Site, in order to enhance performance and improve our Site and Services, according to best practices, and (ii) how you interact with the Site (e.g., how often you use the website, where you are accessing the website from, the content that you are interacting with). Analytic cookies enable us to support and improve how the website operates.
Please refrain from sharing or providing, while using the Site or the services, information which is owned by third parties and may otherwise be confidential or sensitive under applicable law or agreements without the appropriate permissions. You will be solely responsible for sharing such information, and Viventis Events OÜ disclaims all responsibility in relation therewith.
2. How We Share Information
We share the information we collect through the Site in the following ways:
With any of our third-party service providers/contractors who help us operate the Services and provide any related services such as payment processing, web hosting, and website analytics. The relevant agreements with these third-party services require them to have equivalent protections of Personal Information as those stated in this Policy;
With any third-party promotion sponsors, if any, under the terms of promotion rules which we will make available to you in the event of such promotions;
With public authorities, as required by law, including: (a) to comply with a law, legal process or regulations; (b) responding to or cooperating with law enforcement, government officials, or other third parties pursuant to a court order or other legal process; (c) to protect the vital interests of a person; (d) to protect our property, terms (including monies owed), agreements, services, Site, and legal rights; (e) to entities with whom we have agreed to merge with or be acquired by, and (f) to support our audit, compliance, and governance functions, wherein any such disclosure of information, your Personal Information remains subject to this Policy; and
In all cases where we have obtained your consent to disclose it.
3. Principles of Use
All functions that require the collection, use, and disclosure of Personal Information under this Policy will adhere to the following principles:
Data Minimization: We collect only the Personal Information that is relevant and limited to what is necessary to carry out our specific, legitimate purposes as identified herein, such as providing the services you request, such as event registration and communication. For any Personal Information disclosed to third parties, we will only disclose only the Personal Information that is necessary for them to provide the service or for us to fulfill the request or legal requirements under Section 2 above.
Purpose Limitation: We use your Personal Information solely for our legitimate purposes, such as event registration, communication regarding events and offers, processing payments, and analytics, as defined and identified herein. You will be asked to provide new consent in case there will be new purposes for which we may require additional Personal Information.
Storage Limitation: We will store your Personal Information for no longer than is necessary or required to carry out the legitimate purposes stated herein.
Limited Retention: We retain Personal Information only as long as necessary to fulfill the purposes outlined in this Policy. After carrying out our legitimate purposes for which the Personal Information was collected, we securely delete or anonymize it.
Transparency: This Policy keeps you informed on how Your Personal Information is collected, processed, and shared. In the event of any changes as to anything herein, the Policy will be updated in due course and reflect such changes in order to continue to detail our practices for your understanding.
Accountability and Lawfulness: Your Personal Information will be processed, collected, and shared lawfully, fairly, and transparently, and in accordance with the legal bases identified in Section 4 below.
4. Legal Bases for Processing Personal Information
We process your Personal Information based on the following legal bases:
Consent: We process Personal Information and other information during registration and for marketing purposes based on Your explicit consent.
Contractual Necessity: We process Personal Information and other information as required to perform our legal obligation to You (e.g., registering You for an event) based on the contract or terms between You and Viventis Events OÜ, including the Terms of Service.
Other Legal Obligations: The processing is necessary or required to comply with a legal obligation, a court order, or to exercise or defend Our legal claims.
Legitimate Interests: We process Personal Information and other information based on our legitimate interests and purposes, such as those related to website analytics, the improvement, personalization, and development of the Site and the services we provide through the Site, and overall user experience, general maintenance and/or security of the Site and the services.
5. Sharing Your Information
We share your Personal Information with trusted third parties for specific purposes:
Payment Processing: Stripe securely processes payment details for event registration.
CRM: Customer data, including contact information, is hosted by our CRM software, Bigin.
Event Organizers: Billing (not payment) details will be shared with event organizers to manage logistics and communications related to the events.
We reserve the right to change or update the list of our payment processing, CRM, or other vendors. While we ensure that these third parties adhere to privacy compliance in equivalent terms as we do, we do not take responsibility for how these third parties use the data, including Personal Information. Therefore, it is advisable for You to familiarize and review the privacy policies of such third parties.
Messages that you send to us by email, including by use of the contact us features on the Services, may not be secure, and we do not recommend that you use email for sending us confidential or sensitive information.
4. Data Transfers
If you are not a resident of the European Union (e.g., United States of America, United Kingdom), your Personal Information may be transferred outside of your jurisdiction for processing and storage. By using the Site or the services provided thereon, You agree and consent to the transfer of Your Personal Information and other information to countries that may have different data protection laws than those in Your jurisdiction.
5. Third-Party Links & Website
The Site may contain links to other websites, shared by us or other users. Linked websites are independent from our Site and services and are not governed by this Policy or the Terms of Service. Viventis Events OÜ does not take responsibility for, endorse, review, or have any control over the content, products, or services of linked websites or mobile apps or their privacy policies. Accordingly, Viventis Events OÜ will not be responsible for any issues arising from or related to your use of such third-party resources or websites, including but not limited to the privacy practices thereof. In such cases, we strongly encourage You to read the applicable privacy policy of the other company or organization. If you decide to access any of the linked websites, You acknowledge and understand that You do so at your own risk and at your sole responsibility.
6. Your Rights Under Applicable Privacy Laws
You have the following rights under applicable privacy laws, including the European Union’s General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), the UK GDPR, the Personal Information Protection and Electronic Documents Act (PIPEDA), and Brazilian General Data Protection Act (LGPD), depending on their applicability:
Right to Access / Know: You may request a copy of the personal data we have collected about You. Under the CCPA, you may request information about the specific pieces of Personal Information, the purpose of collection, the categories of data, sources from which the data is collected, and third parties with whom data is shared or to whom it is sold, and whether We have sold or shared personal data, subject to applicable exceptions and limitations.
Right to Rectification / Correction: Request correction of inaccurate or incomplete in your personal data, subject to all applicable conditions.
Right to Erasure ("Right to Be Forgotten"): Request that we delete your personal data, subject to all applicable conditions, limitations, and exceptions.
Right to Restrict Processing: Request that we limit the processing of your data under certain circumstances, subject to applicable conditions, limitations, and exceptions.
Right to Data Portability: Request your personal data in a structured, machine-readable format and transfer it to another service provider.
Right to Object: Object to processing of your personal data for direct marketing or legitimate interests, subject to applicable conditions, limitations, and exceptions.
Right to Withdraw Consent: Withdraw consent for data processing at any time, where processing is based on your consent.
Right to Opt-Out of Sale or Sharing: While we do not sell personal data, you may opt out of data sharing for cross-context behavioral advertising, subject to applicable conditions, limitations, and exceptions.
Right to Limit Use of Sensitive Personal Information: Restrict the use or disclosure of sensitive personal data in specific contexts, subject to applicable conditions, limitations, and exceptions.
Right to Non-Discrimination: Exercise your privacy rights without fear of discrimination or reduced service quality.
To exercise any of these rights, submit a request via email at info@worlddancenews.com or through our website at https://www.worlddancenews.com.
We will respond to verified requests within one month, as required by GDPR, or 45 days for California residents, as required by CCPA.
7. Jurisdiction and Applicability of Privacy Laws
While this Policy is designed to comply with applicable privacy laws, including the European Union’s General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), the UK GDPR, the Personal Information Protection and Electronic Documents Act (PIPEDA), and Brazilian General Data Protection Act (LGPD) and other applicable laws in jurisdictions where we operate, Please note that the applicability of such laws, and thus the scope and nature of the rights and of your protection You may have depends on Your jurisdiction.
8. Automated Decision-Making
Our Site does not use fully automated processes that make decision impacting the eligibility for services and/or profile users based on their data or information for purposes of the Services.
9. Lodging Complaints with a Supervisory Authority
You have the right to lodge complaints with a data protection authority or supervisory body if you believe your rights under data protection laws (such as GDPR) have been violated.
How to Contact the Supervisory Authority:
If you are located in the European Union, you can contact the relevant supervisory authority in your country of residence.
If you are in the United Kingdom, the authority is the Information Commissioner's Office (ICO). You can submit complaints via their official website at https://ico.org.uk/concerns.
For other EU countries, please find your local supervisory authority on the European Data Protection Board (EDPB) list.
By lodging a complaint with a supervisory authority, You can seek an independent review of how your data protection rights are being handled.
10. Data Security
We implement industry-standard security measures to protect your data, including SSL encryption (HTTPS) to ensure secure communication. However, please note that we do not currently employ multi-factor authentication (MFA) or other advanced security protocols for accessing sensitive data. We require third-party processors to implement equivalent data protection standards.
11. Data Breach Policy
In the unlikely event of a data breach, we will take immediate steps to mitigate the breach and will notify affected users and relevant data protection authorities within 72 hours, as required by GDPR.
12. Changes to This Policy
We reserves the right to make changes, modifications, and updates to this Policy periodically or as we may otherwise deem advisable or convenient. Any changes will be reflected by updating the "Last Updated" date at the top of this document. We encourage You to review this policy regularly. Please note that, in the event of updates to this Policy, you will be deemed to have accepted the updated version of the Policy when you use the Site or our services provided through the Site any time after the update has been published and made available to You under this Section.
You can contact us for questions or requests about this Policy at info@worlddancenews.com.